EVENT PLANNER CHECKLIST

The checklist is not intended to address the many details of planning a successful event. Please use the following to prompt your attention
to key areas of concern and lay a foundation for reducing liability if you decide to make alcoholic beverages available at your event.


+ Consult an experienced event planner about details. Decide if you should use a licensed establishment, your own facility, or a public setting.


+ For larger crowds, consult a professional security service to provide expert security.


+ Obtain necessary permits to serve food and alcoholic beverages.


+ Provide for adequate staffing to properly serve and supervise the event, including professional or experienced bartenders and food servers.


+ Announced availability of food, alternative beverages, and social activities in the invitation. Make the event appealing to all groups.


+ Specify, in the invitation, hours of beverage service and hours of entertainment.


+ When appropriate, mention on the invitation the requirement that all person under the age of 30 show an identification to obtain alcohol and that a person who appears intoxicated will not be served.


+ Make arrangements to have designated drivers or alternative transportation available.


+ Arrange for any event location that is adequate to accommodate the expected number of guests.


+ Ask a planning committee or hosting group to provide introductions and promote social interaction.


+ Arrange for a comfortable setting to encourage small group formation and socializing.

+ Plan alternative activities and entertainment. When youth are attending make appropriate activities available for them and closely monitor access to alcohol.


+ Use distinguishing glassware when serving non-alcoholic beverages to underage people to prevent transfer of drinks.


+ Arrange for food to be available and easily accessible throughout the event.


+ Allow only designated servers to pour alcoholic beverages.


+ Do not allow guests to bring their own alcoholic beverages.


+ Post signs announcing policies on age identification, intoxication, and alternative transportation.


+ Serve drinks in standard measures; 1.5-ounce spirits, 12 ounces beer, and 5 ounces wine.


+ Actively promote food and alternative beverages.


+ Offer coffee, tea, and desserts toward the end of the event.


+ Stop alcoholic beverage service at least one hour before the end of the event.


+ Identify potentially intoxicated guests and offer alternative transportation.


+ Document any interventions made.


+ Meet after the event to identify problems and make recommendations to improve the next event.