Board of Commissioners
Staff Meeting Agenda
STAFF MEETING AGENDA
Lancaster County Board of Commissioners
Thursday, May 28, 1998 - 8:00 A.m.
County-city Building - Meeting Room #113
AGENDA ITEM
1 APPROVAL OF STAFF MEETING MINUTES OF MAY 21, 1998
2 ADDITIONS TO AGENDA
3 8:00am COMMISSIONER'S MEETING REPORTS - See Item #11
4 8:30am CHANGE OF ZONE NO. 176 (AG TO AGR) & PRELIMINARY PLAT
NO. 97021 FOR TIMBERLINE ESTATES, NORTH OF NW CORNER OF SW
56TH STREET & WEST DENTON ROAD
Mike DeKalb, Planning Department
5 9:00am SALE OF REAL ESTATE; PENDING LITIGATION; & SECURITY
ISSUES (EXECUTIVE SESSION)
Mike Thew, Chief Deputy County Attorney
6 10:00am REVIEW OF 1997 GOALS & LONG-RANGE STRATEGIC PLANNING
7 ACTION ITEMS
8 CONSENT ITEMS
a. Endorsements for Auto Limitation and Claims
Made Disclosure Statement
b. Jet Direct External Print Server, $275 from Microcomputer
Fund
c. Ratification of Signature for Application for Public
Transportation Assistance
9 ADMINISTRATIVE OFFICER REPORT
10 PENDING
11 DISCUSSION OF BOARD MEMBER MEETINGS
a. Chamber Ag Committee - Hudkins
b. Master Plan Steering Committee - Hudkins
c. CMHC Advisory Committee - Svoboda
d. Growth at the Fringe - Campbell
e. Information Services Policy Committee - Steinman
12 SCHEDULE OF BOARD MEMBER MEETINGS
a. Lancaster Manor Advisory Committee - Thursday, May 28,
1998, at 12:00 p.m., at Lancaster Manor, Administrative
Conference Room - Campbell
b. Joint Budget Committee - Friday, May 28, 1998, at 8:00
a.m., at the County-City Building, Room #113 - Campbell,
Steinman
c. Ecological Advisory Committee - Tuesday, June 2, 1998,
at 7:00 a.m., at the County-City Building, Room #106
- Tussing
d. Departmental Budget Hearings - Tuesday, June 2, 1998,
at 8:00 a.m., at the County-City Building, Room #106
- All Commissioners
e. Chamber Infrastructure Committee - Thursday, June 4,
1998, at 7:30 a.m., at the Lincoln Chamber of Commerce,
Board Room - Hudkins
13 INVITATIONS TO BOARD MEMBERS
14 CORRESPONDENCE TO THE COUNTY BOARD
15 CORRESPONDENCE FROM THE COUNTY BOARD
16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JUNE 2, 1998
17 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES
Lancaster County Board of Commissioners
County-city Building
Meeting Room #113
Thursday, May 28, 1998
8:00 a.m.
Commissioners Present: Linda Steinman, Chair
Kathy Campbell
Darlene Tussing
Commissioners Absent: Larry Hudkins
Steve Svoboda
Others Present: Kerry Eagan, Chief Administrative Officer
Diane Staab, Deputy County Attorney
Ann Taylor, County Clerk's Office
AGENDA ITEM
1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF
MAY 21, 1998.
MOTION: Tussing moved and Campbell seconded approval of the minutes. On
call Tussing, Campbell and Steinman voted aye. Motion carried.
2 ADDITIONS TO THE AGENDA
a. Property Valuation Referee Hearing Policy Statement
b. Employee Directories
c. Bike Ride Across America (BRAN)
MOTION: Tussing moved and Campbell seconded approval of the additions to
the agenda. On call Tussing, Campbell and Steinman voted aye.
Motion carried.
3 COMMISSIONERS' MEETING REPORTS (Agenda Item 9)
a. Chamber Ag Committee - Hudkins
No report was given.
The Board requested that reports on this committee not be included on future
agendas.
b. Master Plan Steering Committee - Hudkins
No report was given.
c. Community Mental Health Center Advisory Committee - Svoboda
No report was given.
d. Growth at the Fringe - Campbell
No report was given.
e. Information Services Policy Committee - Steinman
Steinman reported that concerns regarding data processing costs expressed by
Russ Shultz, Noxious Weed Control Authority Superintendent, in his agency's
budget hearing were discussed.
ADDITIONS TO THE AGENDA
a. Property Valuation Referee Hearing Policy Statement
Eagan distributed copies of the Lancaster County Board of Equalization
1998 Policies and Procedures for Property Valuation Protests.
Following a brief discussion, the Board requested inclusion of the following
language contained in the General Information About the Protest Process
handout sheet:
Property owners have the responsibility of presenting relevant market
data as evidence as to why the assessed value of the protested property
should be changed.
It is not the responsibility of the Referee to appraise each property, but
rather to consider the data and information presented by the homeowner/
protester and the Assessor's Office in order to make a recommendation to the
Lancaster County Board of Equalization. Therefore, it is important that the
owner and/or representative provide relevant information to the referee
which supports the requested valuation.
b. Employee Directories
Eagan reported that the Citizens Information Center plans to reprint the
employees directory and asked if the Board desired copies.
Board consensus to purchase copies for the County Commissioners' Office,
indicating that any County agency requesting the updated directories would
be responsible for the cost.
c. Bike Ride Across America (BRAN)
Eagan reported that notification was received that the Bike Ride Across
America (BRAN) will be taking place in two weeks with a route that includes
roadways in Lancaster County. He noted that insufficient time exists to
request recommendations with regards to the request from the County Sheriff,
County Engineer and Lincoln/Lancaster County Health Department.
4 CHANGE OF ZONE NO. 176 AG AGRICULTURAL TO AGR AGRICULTURAL
RESIDENTIAL & PRELIMINARY PLAT NO. 97021 FOR TIMBERLINE ESTATES,
NORTH OF NW CORNER OF SW 56TH STREET & WEST DENTON
ROAD - Mike DeKalb, Planning
Mike DeKalb, Planning, reported briefly on the request from J.D. Burt,
Design Associates, for Change of Zone No. 176 (AG Agricultural to AGR
Agricultural Residential) and Preliminary Plat No. 97021, Timberline
Estates, to create 27 lots, 5 or more acres in size, on property located at
SW 56th & W Denton Rd . He stated that this was a revision from
the original request to create 43 lots.
DeKalb indicated the proposed area of development on maps of Lancaster
County's Land Use Plan, Figure 2 Rural Residential Uses: Parcel
Overview for Lancaster County and a diagram of the proposed Timberline
Estates. He noted that there had been incremental development along Denton
Road, and suggested that, if the Board approves the Change of Zone request,
a request for a review of the area be included in the next Comprehensive
Plan Annual Review.
J.D. Burt, Design Associates, appeared and stated that the applicant had
agreed to phased paving when the original plan for 43 lots was submitted.
He requested that further consideration with regards to paving of 56th
Street be given, in light of the revisions.
Larry Worrell, County Surveyor, stated that would be acceptable.
DeKalb reported that concerns had been raised by neighboring property owners
with regards to schools, traffic and characteristics of the area, but that
the rural school district had indicated no objection to the proposal. He
also noted that no response had been received from the Village of Denton.
DeKalb referred to a map detailing Changes of Zone Nos. 176 & 179,
noting that Change of Zone 179, which is located directly south of the area
of application, has been revised to eliminate the northern "short" 80 acre
portion.
In response to a question from Campbell, DeKalb stated that lots in the
area, other than those subdivisions previously split, range in size from
20 to 80 acres.
Burt also reported that the road separating Lots 9 and 10 had been moved a
distance of one lot in response to the concerns expressed by Ronald and
Rosie Gansemer, adjoining property owners.
Campbell noted that there was less of an infrastructure impact on the west
side of the County, as opposed to the east. She remarked that in light of
plans for a beltway in the south or east area and lack of plans by the City
for urban expansion or infrastructure in this area, acreage development
appears to be an appropriate use.
In response to a question from Eagan, DeKalb reported that the Regional
Center is on a different drainage basin than the area of application.
Steinman asked whether consideration had been given to the dairy operation
to the southwest and the fact that this is prime agricultural land.
Burt responded that the developer has included a covenant which acknowledges
the existence and operation of agricultural use in the area.
DeKalb noted that covenants will be self-enforced, rather than a condition
enforced by the County.
RETURNING TO ITEM 2c
c. Bike Ride Across America (BRAN)
Larry Worrell, County Surveyor, expressed concern regarding the brief notice
received with regards to the Bike Ride Across America (BRAN), noting that
there is road construction on a portion of the BRAN route through the
County.
The Board requested Eagan to send a letter to the BRAN Director, noting that
the County has a permitting process, which should be followed in the future.
The Board also requested Eagan to notify the Lincoln-Journal Star newspaper
of the BRAN itinerary and urge public notice to increase awareness of the
public traveling those roads.
ADDITIONS TO THE AGENDA
d. Report on Formation of the Yankee Ridge Road Improvement District
MOTION: Campbell moved and Tussing seconded approval of the addition
to the agenda. On call Campbell, Tussing and Steinman voted aue.
Motion carried.
ADDITIONS TO THE AGENDA
d. Report on Formation of the Yankee Ridge Road Improvement District
Diane Staab, Deputy County Attorney, reported that written objections to
formation of the Yankee Ridge Road Improvement District have been filed in
the County Clerk's Office by more than 50% of the landowners in the proposed
district. She stated that this effectively prevents formation of the
Special Improvement District, in accordance with State Statutes.
Staab stated that she will announce at the Tuesday, June 2nd, County
Board of Commissioners meeting that a temporary Board of Trustees for the
Yankee Ridge Special Improvement District will not be appointed, due to
opposition, when the item is called. An announcement will also be made that
a public hearing, scheduled for Tuesday, June 9th, on a petition for
election to form a special improvement district, Yankee Ridge Road
Improvement District, is canceled.
The Board requested Staab to notify, Tom Martin, Chairman of the Yankee
Ridge Neighborhood Association, of the failure of the Yankee Ridge Special
Improvement District petition.
The Board also requested the County Clerk's office to send notification of
the Board's action, following the Board meeting, to all landowners signing
the petition for a formation of the Yankee Ridge Road Improvement District,
and those filing letters of opposition.
5 EXECUTIVE SESSION - SALE OF REAL ESTATE; PENDING LITIGATION &
SECURITY ISSUES - Diane Staab, Deputy County Attorney
MOTION: Tussing moved and Campbell seconded to enter Executive Session
at 9:26 a.m. for the purpose of discussion of sale of real estate,
pending litigation and security issues. On call Tussing, Campbell
and Steinman voted aye. Motion carried.
MOTION: Campbell moved and Tussing seconded to exit Executive Session
at 10:10 a.m. On call Campbell, Tussing and Steinman voted aye.
Motion carried.
ADDITIONS TO THE AGENDA
e. Site Selection for the Attention Center for Youth
f. Purchase of a Paper Shredder
MOTION: Campbell moved and Tussing seconded approval of the additions
to the agenda. On call Campbell, Tussing and Steinman voted aye.
Motion carried.
e. Site Selection for the Attention Center for Youth
Eagan reported that Jim Hille, Sinclair Hille & Associates Inc., had
prepared a letter to real estate agents indicating that the Board is
considering acquisition of a track of land suitable for location of a new
Juvenile Detention Facility and outlining the criteria for site selection.
The Board approved the letter draft and requested that a press release also
be sent to newspapers in Waverly, Crete and Hickman.
f. Purchase of a Paper Shredder
Steinman reported on a recommendation from Brian Pillard, Records &
Information Manager, to purchase a paper shredder, at an approximate cost of
$7,000. Pillard indicated that this would result in a cost savings for the
County by the third year of purchase.
MOTION: Campbell moved and Tussing seconded to direct Dave Kroeker,
Budget & Fiscal Officer, to include the cost of the paper shredder
in the Records & Information Management budget. On call Campbell,
Tussing and Steinman voted aye. Motion carried.
Steinman reported that a letter had been received from Joan Till and Tom
Kumpke, citizens, requesting clarification on the status of the EC1 beltway
option.
MOTION: Campbell moved and Tussing seconded to forward the letter to
Roger Figard, City Engineer, for a response, with carbon copies to
Joan Till and Tom Kumpke. On call Campbell, Tussing and Steinman
voted aye. Motion carried.
6 REVIEW OF 1997 GOALS & LONG-RANGE STRATEGIC PLANNING
The Board reviewed the list of Goals for 1997 and Long-Range Strategic
Planning (Commissioners Information Packet), noting the following:
Goals 2, 5, 6, 7 and 11 are completed
Goals 14 and 15 will be continued
Goals 3, 4, 8 and 13 need annual review
The Board rewrote the following goals:
Goal 1 - Determine plans for Trabert Hall and proceeds from
the sale of the St. Francis Chapel and property on the South
Street Campus
Goal 9 - Follow up on the recommendations of the LB 1085
Committee
Goal 10 - Continue to look at privatization and cost based
accounting, through the study with the Heritage Center; and
complete Director job description analysis (Copies to be
maintained in the office of Kerry Eagan, Chief
Administrative Officer)
Goal 12 - Continue development of a long-range plan for the
Attention Center, including construction and financing of a
new juvenile detention facility
The Board included the following goals for 1998:
Develop strategic planning with regards to the Wilderness
Park Study, with its four major components
1. Ecology
2. Transportation
3. Storm Water (Hydrology)
4. Process Mediation
Develop structure for the Management Team meetings,
appointing a Management Team sub-committee to gather ideas
for discussion topics
Increase Legislative awareness of juvenile justice issues
Develop a legislative agenda by November 1, 1998
Completion of reports on land use issues from the Fringe,
Acreage and the Stevens Creek Committees
Continue discussion on need for a Court Administrator
Long-term planning for the Corrections Department
Rewrite the working agreement between the City, County and
United Way for Human Services
7 CONSENT ITEMS
a. Endorsements for Auto Limitation and Claims -
Made Disclosure Statement
b. Jet Direct External Print Server, $275 from Microcomputer Fund
c. Ratification of Signature for Application for Public
Transportation Assistance
MOTION: Campbell moved and Tussing seconded approval of the consent
items. On call Campbell, Tussing and Steinman voted aye.
Motion carried.
9 DISCUSSION OF BOARD MEMBER MEETINGS
a. Chamber Ag Committee - Hudkins
b. Master Plan Steering Committee - Hudkins
c. Community Mental Health Center Advisory Committee - Svoboda
d. Growth at the Fringe - Campbell
e. Information Services Policy Committee - Steinman
Items a-e were moved forward on the agenda.
10 SCHEDULE OF BOARD MEMBER MEETINGS
a. Lancaster Manor Advisory Committee - Thursday, May 28, 1998 at
12 p.m., at Lancaster Manor, Administrative Conference Room -
Campbell
b. Joint Budget Committee - Friday, May 28, 1998, at
8 a.m., at the County-City Building, Room #113 -
Campbell, Steinman
c. Ecological Advisory Committee - Tuesday, June 2,
1998, at 7 a.m., at the County-City Building, Room
#106 - Tussing
d. Departmental Budget Hearings - Tuesday, June 2,
1998, at 8 a.m., at the County-City Building, Room
#106 - All Commissioners
e. Chamber Infrastructure Committee - Thursday, June
4, 1998, at 7:30 a.m., at the Lincoln Chamber of
Commerce, Board Room - Hudkins
11 INVITATIONS TO BOARD MEMBERS
12 CORRESPONDENCE TO THE COUNTY BOARD
13 CORRESPONDENCE FROM THE COUNTY BOARD
14 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JUNE 2, 1998
15 EMERGENCY ITEMS AND OTHER BUSINESS
16 ADJOURNMENT
By direction of the Chair, the meeting was adjourned.
______________________
Kandra Hahn
Lancaster County Clerk
Board of Commissioners